Monthly reports. Content cycles. Recurring deliverables. Your project tool handles campaigns — but not the monthly grind. HotKup manages it all, tied to every client.
We hear this from agencies every week.
Client asked for their monthly report. Nobody had started it.
Three people working on the same client. Nobody knew what the others were doing.
Lost a R20,000/month retainer because deliverables kept being late.
Our project tool is great for campaigns. Terrible for the monthly grind.
Project tools like Monday, Asana, and ClickUp were designed for discrete projects — campaigns, launches, one-off initiatives with a start and end date.
But agency retainer work is continuous. Monthly reports. Weekly content. Recurring deliverables for the same clients, month after month. Project tools don't model this — so you end up rebuilding boards, duplicating tasks, and losing client context.
Traditional CRMs track leads and deals, but stop when the retainer starts. Your actual client work still lives in spreadsheets, email, and WhatsApp.
Great for campaigns. Not built for recurring monthly deliverables tied to clients.
Tracks leads and deals. Stops when the retainer starts. No delivery management.
Content calendars nobody updates. No automation. No accountability.
Client briefs lost in threads. Approvals via voice notes. Zero audit trail.
Client management + recurring work cycles + team visibility — in one platform designed for agencies managing ongoing client work.
Monthly reports, social calendars, blog posts — tasks auto-generate per client each period. No manual recreation.
Every task, document, brief, and conversation links to the retainer client it belongs to. One view of everything.
Send content topic forms to clients. Responses auto-create tasks assigned to your team. No more chasing via email.
Client sign-off captured through structured forms — not WhatsApp voice notes. Full audit trail on every approval.
All retainer clients at a glance. Who's on track? Who's behind? Filter by client, team member, or deadline.
Brief → draft → review → approval → publish — automated with handoffs and escalations. No coding required.
No consultants. No IT department. No months of setup.
Import your retainer clients. Capture brand guidelines, scope, and key contacts.
Set up monthly deliverables — reports, social content, blog posts. Tasks auto-trigger each period.
Send content topic forms to clients. Responses auto-create tasks assigned to your team.
Track progress on dashboards. Get client approvals digitally. Nothing slips through.
"Worth it if it saves you just 1 hour per person per week."
Book a demo and we'll build your monthly content cycle live — using your agency as the example.
Book a Demo